January 27, 2023


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Firms earn money by spending cash, because the saying goes. From payroll and provider invoices to SaaS subscriptions and the operation’s crew annual crew dinner, spending cash retains your enterprise working. 

Nevertheless crucial, spending needs to be managed, analysed and optimised. The finance crew has the primary accountability for this. 

As companies of all sizes bear digital transformation initiatives, they’re turning to expense administration software program reminiscent of Payhawk to optimise spending and retain monetary management – a present urgent concern for finance groups on this financial local weather. 

What’s Payhawk? It’s an all-in-one expense administration software program with company credit score and debit playing cards, reimbursements, accounts payable and integration to all of the main ERP techniques. With Payhawk, companies of all sizes can optimise their spending, scale back pointless bills and supply staff a greater work expertise. 

What’s expense administration software program? 

Expense administration software program is a enterprise device to handle your organization’s spending. It permits finance groups to situation company debit playing cards (whether or not bodily or digital), set guidelines and limits, pay for worker reimbursements and handle accounts payable – multi functional platform. 

What are the advantages of expense administration software program? 

Expense administration brings collectively all value centres of the enterprise in order that the finance crew has full visibility and energetic management over how the corporate is spending cash throughout invoices, payments, subscriptions and worker bills. 

The primary advantages are as follows:

Spending governance 

Expense administration software program retains monitor of who will get every company visa card: whether or not a person, a crew or a venture. Then, it traces each transaction in opposition to assigned allowances. This provides companies whole visibility.

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Past visibility, the finance crew now has energetic management. With expense administration software program, finance controllers can set spending thresholds and limits. For instance, the advertising crew can obtain a visa card with a credit score line in sync with their permitted annual finances. Or the ops crew can obtain a card with their workers leisure finances. 

Along with limits, playing cards can have related expense insurance policies and guidelines to maintain them in test. These guidelines can restrict the context by which the playing cards are utilized by the crew. For instance, you won’t permit ATM withdrawals for the advertising crew’s card, for the reason that card has been granted for on-line funds of promoting campaigns solely. 

That is preferrred for workers too, who’re not uncertain of what could be claimed or not, and what the finances permits.

Payhawk permits companies to outline their very own approval chains, and achieve this for each venture individually. With this function, staff may also request funds via the platform, if for instance, a scenario arises out-of-policy.  

Higher planning and forecasting

The power to observe each enterprise expense and transaction in real-time is not only nice governance – it is going to additionally permit the enterprise to achieve necessary insights that may assist with planning and forecasting. 

One of many pitfalls of worker reimbursements is the delay of expense submissions, given the predominantly unhealthy expertise of utilizing outdated software program. These delays can usually improve uncertainty with budgeting, which might value rising companies necessary data for sound decision-making. 

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With real-time, well-classified data, finance groups can get hold of a superb perception into what’s being spent and the place, in flip enhancing forecasting and extra agile budgeting.   

Empowering staff 

With Payhawk, each crew can get their finances, empowering them to spend it with out delays. 

With debit playing cards issued per crew, they’ll pay for his or her on-line subscriptions, payments and even workers leisure, with full visibility of what they’re spending and what they’ve left.

Moreover, when staff are issued their particular person company Visa playing cards, they not have to make use of their very own cash and submit a declare after the very fact, a horrible expertise for them. As an alternative, they’ll spend extra time doing the high-value work they’ve been employed to do.  

Because of this, staff really feel extra happy, much less burdened and extra targeted on their necessary duties – not their admin. 

Quicker, extra handy accounting 

With Payhawk, you may change 80% of guide finance processes with automation. 

Closing the month turns into rather a lot sooner and simpler for finance groups with real-time monitoring of transactions. Chasing expense submissions is not crucial, as staff with playing cards get alerted of unsubmitted receipts. 

Finance groups and staff additionally save time with automated receipt matching, bill categorisation and VAT charges. This fashion, monetary leaders can use their time to scale enterprise operations.

Making common funds 

Payhawk may also assist the enterprise handle any common funds, from lease to on-line subscriptions. Not solely that, however with automated alerts, you’ll by no means miss a fee once more. 

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As firms improve the variety of micro-services they licence from third-party firms, finance groups can typically lose monitor of all of the common funds and related contractual obligations. 

With Payhawk, the finance crew can now be notified earlier than renewals (so the enterprise doesn’t renew a subscription, if not crucial) and even of duplicated cases. 

Designed to work at a world scale 

Payhawk’s visa playing cards don’t accrue charges in GBP and EUR, and profit from a low 1.99% change markup on all different currencies. 

Seamless integrations with accounting software program

Payhawk’s expense administration software program sends bills and receipts to the enterprise ERP and different accounting software program, drastically lowering the workload for the finance crew as a result of slicing out time consuming guide uploads.

Companies are at all times searching for efficiencies to permit them to run sooner than their rivals. Digital options reminiscent of all-in-one expense administration software program might help companies transfer sooner whereas retaining larger management and creating higher perception. 

With firm playing cards backed by highly effective monetary software program, companies can optimise their spending, streamline their processes and make their staff happier within the office, resulting in elevated job satisfaction and better productiveness; what each firm strives to attain.

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